Administrator

The Moshal Program, a leading global social transformation organization, is looking for an administrator who is a self-starter, with great attention to detail and passionate about youth development to join our team.

About us

The Moshal Program is dedicated to empowering individuals through higher education. Our mission is to bridge the gap between challenging pasts and promising futures. We focus on selecting promising individuals who would otherwise lack access to higher education opportunities. Learn more about us at Moshal Program Website, https://moshalprogram.org.za. The Program funds over 1200 students and 1200 alumni between Israel and South Africa. The South African Team is a high‐functioning, passionate group of individuals who put the students at the heart of everything we do. Culturally diverse and collectively committed, we work hard to ensure the success of our students while at the same time valuing everyone’s unique contribution.

Role

As the Administrator at Moshal Program, you will play a pivotal role in managing administrative tasks, providing support to the entire MP team, and ensuring efficiency in the operations of the program.

The key areas of responsibility for this role include:

(1) Administrative Support
  • Coordinate team meetings, preparation of agendas and minutes write ups and distribution;
  • Ensure the students’ data and academic performance information is obtained from students and universities, and captured on the CRM for tracking and monitoring purposes;
  • Ensure databases stay updated including team birthdays, contact details, leave submission etc.
(2) Team Support
  • Provide administrative support as required by the team, including setting up meetings with students and alumni, vacation work arrangements, transport arrangements for interviews etc;
  • Provide support for the team with internal and external meetings and arranging travel for scholars and alumni, as required;
  • Coordinate workshops, training, and meetings between MP scholars and alumni with external organisers;
  • Contribute to strengthening the Moshal Program’s brand among students, alumni and partner networks through coordination of all communication including newsletters, announcements etc.;
  • Collaborate with the program’s team members, including marketing and branding, careers, alumni and program coordinators, to ensure a cohesive approach;
  • Participate in team workshops and meeting and contribute to the development of new initiatives and campaigns;
  • Organise training for Moshal scholars and alumni as per direction provided by the team.
(3) Events
  • Provide support for various activities and events including induction weekends, annual events, speaker panels, and other activities both regionally and nationally;
  • Liaise with the team and different service providers/suppliers for the planned events;
  • Work closely with the branding team to finalise marketing and branding (design and orders) ahead of events;
  • Arrange transport for students, alumni and service providers etc. for all events;
  • Serve as the point of contact between team member and travel agent/s;
  • Arrange and track large group travel logistics;
  • Where required, attend events, conferences, and meetings to represent the Moshal Program and cultivate partnerships.

Candidate Profile

  • Relevant qualifications e.g. Administrative management, Office Administration etc.
  • Minimum of 3 years working experience;
  • Excellent MS Office Skills;
  • Evidence of strong administrative ability;
  • Exceptional attention to detail;
  • Excellent communication skills across a range of audiences, including facilitation of meetings (virtual and in-person);
  • An ability to work in a team and show initiative and agility;
  • Ability to prioritize and a willingness to help;
  • A self-motivated person who focuses on goals and deliverables;
  • Strong storytelling abilities and a passion for making a difference.

Terms

  • Direct reporting to the Country Manager, working as part of the MP team;
  • Local and occasional overseas travel required;
  • Full home office setup provided;
  • Benefits include Death and Disability Cover and 20 days Annual Leave;
  • Salary commensurate with experience and qualifications.

Please send a cv (maximum 2 pages) including details of your LinkedIn Profile and a
cover letter explaining how you meet the requirements for this role, to Nokuthula Zama at
nokuthulaz@moshalprogram.org.

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